Madara tn 33 korteriühistu house rules

Association name: Tallinn, Madara tn 33 korteriühistu Registry code: 80673196 Address: Madara tn 33, Kristiine district, 10613 Tallinn, Harju county Manager: Toomas Klemmer, toomas@intoka.ee, +372 506 3535 Board: Roland Kore, info@madara33.ee, +372 552 8598 Parking operator: EuroPark, +372 661 0223, europark@europark.ee; customer service Mon-Fri 9:00-17:00, technical support Mon-Fri 17:00-9:00 and Sat-Sun 24h.

1. Purpose and scope

1.1. The purpose of these house rules is to ensure a safe, clean, orderly business environment suitable for all users on the Madara tn 33 property and in the building.

1.2. The rules apply to the building owner, tenants, subtenants, employees, clients, guests, suppliers, subcontractors and other persons using the Madara tn 33 building, territory, parking areas, gates or other common areas.

1.3. The building contains commercial premises with different purposes, including offices, small-scale production, a car wash and activities related to car repair. Every user must arrange their activities so they do not disturb the work of other premises, client movement, neighbouring properties or the general order of the area.

1.4. The building owner and each tenant are responsible for ensuring that their employees, clients, guests, suppliers, partners and subcontractors are familiar with and follow these rules.

1.5. The rules form an integral part of the lease agreement and/or terms of use if so provided in the lease agreement, a board decision or a building owner's decision.

2. General conduct and use rules

2.1. The building and territory must be used responsibly, economically and according to the agreed purpose of the premises.

2.2. Activities causing unreasonable noise, vibration, dust, smoke, odour, pollution, traffic danger or obstructing the daily work of other users are prohibited.

2.3. Common areas, including corridors, stairwells, passages, exterior doors, gates, waste areas, technical rooms and parking areas, must remain free and orderly.

2.4. Personal items, goods, spare parts, tyres, tools, pallets, waste, furniture, construction materials or other property may not be stored in common areas without written consent from the board or manager.

2.5. If damage, pollution or danger occurs, the person causing it or the responsible tenant must immediately notify the manager or board and take reasonable steps to reduce the damage and danger.

2.6. Smoking and consuming alcohol or narcotic substances is prohibited inside the building, near entrances, in technical rooms and in other places where it may disturb other users or create a fire hazard. Smoking is permitted only in a designated area if such an area exists on the property.

2.7. Bringing pets to commercial premises and the territory is permitted only if it does not disturb other users and the pet owner ensures cleanliness and safety.

3. Working hours, quiet hours, noise and consideration for neighbours

3.1. The usual active working hours in the building and on the territory are Monday to Friday from 07:00 to 19:00, unless the lease agreement, operating permit or board decision provides otherwise.

3.2. Between 19:00 and 07:00, and on weekends and public holidays, noisy work, loading, prolonged engine idling, loud music, compressed-air equipment, cutters, grinders, compressors and other disturbing equipment must be avoided if they may disturb other users or neighbours.

3.3. If extraordinary work, repairs, production, loading or other activity may cause increased noise, vibration, dust or traffic, it must be agreed in advance with the board or manager and, if necessary, other building users must be notified.

3.4. Doors, gates and windows of commercial premises must be kept closed during work if the activity may cause noise, dust, odour or other disturbance outside the leased premises.

3.5. Each tenant must ensure that their clients, employees and suppliers do not gather or create disturbance near entrances, gates, neighbouring properties or parking areas.

4. Entrances, gates, access cards and security

4.1. Entrances, gates, doors and locks of the building and territory must be used carefully and must not be left open or unattended.

4.2. From 19:00, entry and exit gates are closed. Entry and exit are permitted only with a valid access card, remote control or other authorised means.

4.3. An access card, remote control or key is personal or assigned for use by a specific tenant. It must not be given to third parties without the consent of the owner, board or manager.

4.4. Loss of an access card, remote control or key must be reported to the manager immediately. The cost of closing, replacing or otherwise handling a lost or unreturned access device may be charged to the responsible person or tenant.

4.5. Unknown persons must not be admitted to the building or property if it is not known whom they are visiting. The tenant or building owner who invited a client, courier or guest is responsible for that person.

4.6. Access to technical rooms, the roof, electrical, ventilation, water, sewerage, communications or heating systems is permitted only with the permission of the board, manager or authorised person.

4.7. In case of accidents, fire, water leak, electrical fault, gate or door fault, vandalism, theft or other danger, the manager Toomas Klemmer (+372 506 3535, toomas@intoka.ee) and/or board member Roland Kore (+372 552 8598, info@madara33.ee) must be notified immediately and, if necessary, emergency number 112 must be called.

5. Video surveillance and personal data protection

5.1. Video surveillance may be used on the Madara tn 33 territory and in common areas of the building to protect property, ensure personal safety, prevent offences, resolve incidents and enforce parking and access rules.

5.2. Video surveillance is not intended for constant monitoring of tenants' employees' work performance. Camera views must primarily cover common areas, entrances, gates, parking areas and other places necessary for security.

5.3. A visible notice must be placed before entering a video surveillance area. The organiser of video surveillance is Tallinn, Madara tn 33 korteriühistu, contact info@madara33.ee. The purpose is property protection, personal safety, offence prevention, incident resolution and enforcement of parking and access rules.

5.4. Access to video recordings is limited to authorised persons only. Recordings are disclosed to third parties only where there is a legal basis or a demand from a competent authority.

5.5. The retention period, access rights and more detailed personal data processing rules are defined in the video surveillance notice or data protection terms. Recordings are not used for purposes other than the security, property protection, incident resolution and parking/access enforcement purposes stated in these rules.

6. Parking and traffic management

6.1. Parking on the entire Madara tn 33 property is paid from the first minute. Parking is permitted only in marked spaces or other designated areas and according to the valid parking rules.

6.2. When parking, a valid parking card or other document proving parking rights must be placed on the dashboard or another visible place under the windscreen so that it is clearly visible from outside the vehicle.

6.3. The tenant is responsible for ensuring that employees, clients, guests, couriers and suppliers know the parking rules. Clients must be informed in advance that parking on the entire territory is paid from the first minute and the parking right must be properly arranged immediately upon arrival or before leaving the vehicle.

6.4. Parking or stopping is prohibited in front of gates, entry and exit roads, evacuation or rescue routes, waste containers, loading areas, doors or gates of other tenants, green areas, pavements, neighbouring properties and other places where it obstructs movement or work.

6.5. For loading and unloading goods, or picking up or dropping off passengers, a vehicle may stop only in a designated loading or stopping area. Such stopping or parking is not free unless the valid parking rules provide otherwise; the fee or parking right must be arranged from the first minute. Stopping must not obstruct traffic, rescue vehicles, other parking, entrances or gates and must be completed as soon as possible.

6.6. Careful driving applies on the property. The recommended maximum speed is 10 km/h unless traffic signs provide otherwise.

6.7. A vehicle engine must not be kept running longer than necessary. Prolonged idling, smoke, strong odour or noise is prohibited.

6.8. Broken, leaking, unregistered or unused vehicles may not be kept on the property without written consent from the board or manager.

6.9. If oil, fuel, coolant or another liquid leaks, the responsible person must stop the leak immediately, clean the pollution and notify the manager. The association or manager may order cleaning or safety measures at the responsible person's expense.

6.10. If the parking fee is unpaid, parking right is not arranged, the parking card is not visible, parking is incorrect, stopping or parking occurs in a non-designated place, movement is obstructed or the vehicle is placed dangerously, the parking operator EuroPark may apply measures permitted by valid parking terms and law, including contractual penalties or parking fines and, if necessary, vehicle relocation. Parking questions: +372 661 0223, europark@europark.ee.

6.11. Car washing, car repair, replacement of spare parts and other vehicle-related work outside leased or designated premises is prohibited, except for a short-term emergency solution.

7. Clients, visitors and suppliers

7.1. The tenant must instruct clients, visitors and suppliers before or upon arrival at the property, including parking, entrances, gates, loading and general movement rules.

7.2. Clients and guests may not move without permission in technical rooms, other tenants' premises, work areas or closed parts of the territory.

7.3. If a tenant's activity creates a client queue, overloads the parking area or obstructs the normal work of other tenants, the tenant must reorganise client flow and follow the instructions of the manager or board.

7.4. Arrival of a larger van, trailer, tow truck, lorry or special equipment should, where possible, be notified to the manager in advance if it may affect traffic, parking or gate use.

8. Waste, hazardous waste and cleanliness

8.1. All users must keep their commercial premises, entrance area, parking area and common areas clean.

8.2. Waste must be collected separately and placed only in designated containers. Leaving waste beside containers is prohibited.

8.3. Special or hazardous waste arising from business activities, including oils, filters, tyres, batteries, chemicals, paints, solvents, aerosols, electronics, metal waste, construction debris and bulky waste, must be handled at the tenant's expense according to applicable requirements. It must not be placed in household waste containers or left on the property.

8.4. Tenants involved in car wash and car repair activities must ensure that oil, fuel, detergents, chemicals, mud, sand and other pollutants do not enter soil, stormwater systems or sewerage in a prohibited way or in a way that may damage the systems.

8.5. If waste, dirt or pollution was caused by a specific tenant, employee, client or supplier, the costs of cleaning, removal and damage remediation are borne by the responsible tenant or building owner.

8.6. Waste area doors and gates must be closed after use. The area around containers must remain free for waste truck access.

9. Fire safety, evacuation and emergencies

9.1. All users must comply with fire safety requirements and ensure that their activity, equipment, materials and storage do not increase fire or explosion risk.

9.2. Evacuation routes, exits, stairwells, corridors, exterior doors, fire doors, rescue access routes, extinguishers, fire alarm systems, electrical panels and other safety installations must always remain clear and accessible.

9.3. Fire doors must not be fixed open or prevented from closing. Unauthorised switching off, covering, removal or relocation of fire safety installations is prohibited.

9.4. Open flame, welding, cutting, grinding, soldering or other fire-hazardous work is permitted only if agreed with the manager or board and all fire safety requirements are met.

9.5. Storage of flammable and explosive substances, gas cylinders, chemicals, tyres, batteries or other higher-risk materials is permitted only in the manner and amount allowed by law, the lease agreement and fire safety requirements.

9.6. If a tenant's activity causes a false alarm, fire alarm, fire, pollution, accident or rescue service call-out, related costs may be charged to the responsible tenant or building owner.

9.7. In case of fire, smoke, gas, strong chemical odour, water leak, electrical danger or other hazard, immediately: 1) stop the dangerous activity if safe; 2) warn people in danger; 3) call 112; 4) notify the manager or board; 5) follow evacuation instructions.

10. Technical systems, repairs and alterations

10.1. Changing, reconfiguring or interfering with heating, ventilation, water, sewerage, electrical, communication, security, gate, fire alarm or other technical systems is permitted only with prior written consent from the board or manager and, where necessary, with a competent specialist or project.

10.2. Repair, construction or installation works in commercial premises must be carried out so that they do not damage building structures, technical systems, fire safety, neighbouring premises or the building's exterior.

10.3. Works that may cause noise, dust, vibration, odour, water or electricity interruption, access obstruction or fire safety risk must be agreed in advance with the manager or board.

10.4. The need to temporarily close or interrupt common technical systems must be reported to the manager as early as possible. If the interruption affects other users, agreed information must be sent to all relevant parties.

10.5. Signs, advertisements, air conditioners, ventilation equipment, antennas, cameras or other devices may not be installed on the facade, windows, doors, roof, exterior walls or territory without prior written consent from the board or manager.

10.6. Construction waste, packaging and dirt generated by works must be removed at the expense of the contractor or client immediately after the works or by the deadline set by the manager.

11. Signs, advertising and building appearance

11.1. Business names, direction signs, advertisements, stickers, illuminated signs and other visual information must be agreed in advance with the board or manager.

11.2. Signs and advertisements must be in good condition, safe, aesthetic and suitable for the building's general appearance. Broken or outdated signs must be removed at the expense of the responsible tenant or building owner.

11.3. Advertisements, announcements or stickers may not be placed on common notice boards, doors, gates, walls or glass surfaces without permission.

12. Tenant details, contacts and notices

12.1. The building owner or tenant provides the board or manager with current contact details: company name, responsible contact person, phone, e-mail, emergency contact and, where necessary, details of vehicles used.

12.2. Changes to contact details, tenant, field of activity, working hours or emergency contact must be notified to the manager at the earliest opportunity.

12.3. The manager or board may send notices to users by e-mail, phone, notice board, web environment, landlord or another agreed channel.

12.4. When contacting the manager or board, the commercial unit number, company name, contact person and description of the issue must be provided. In case of an accident or danger, a photo or video should be added where possible, if this does not endanger anyone.

13. Liability and handling violations

13.1. Damage caused to the building, technical systems, territory, other users or third parties by violating the rules must be compensated by the guilty person or responsible building owner/tenant.

13.2. If the person causing the violation cannot be identified, compensation is resolved according to applicable law, lease agreements, insurance terms, board decisions and building owner's decisions.

13.3. The manager or board may make a remark or written warning regarding a violation and require the violation to cease, consequences to be removed and costs to be compensated.

13.4. If a violation relates to parking, access, waste, pollution, danger or repeated disturbing conduct, measures provided in the lease agreement, parking rules, board decision, building owner's decision or law may be applied, including restriction of access or parking rights, ordering additional cleaning, involving the parking operator or submitting a damage claim.

13.5. In case of repeated or significant violations, the board or manager may propose to the building owner and/or tenant measures to resolve the situation, specify lease terms or apply other measures permitted by law.

14. Approval and amendment of the rules

14.1. These rules were approved by written board decision on 14.06.2026 and enter into force from 14.06.2026.

14.2. The rules are amended by written board decision or building owner's decision unless law, the articles or agreements provide otherwise.

14.3. Matters not regulated by these rules are governed by applicable law, the association's articles, board decisions, building owner's decisions, lease agreements, good faith and reasonable practice.

14.4. If any provision of the rules is invalid or conflicts with a mandatory legal norm, it does not affect the validity of the remaining rules. Approved: by written board decision Association name: Tallinn, Madara tn 33 korteriühistu Registry code: 80673196 Property address: Madara tn 33, Kristiine district, 10613 Tallinn, Harju county Manager: Toomas Klemmer, toomas@intoka.ee, +372 506 3535 Board: Roland Kore, info@madara33.ee, +372 552 8598 Parking operator: EuroPark, +372 661 0223, europark@europark.ee Date: 14.06.2026 Appendix 1. Site plan Madara tn 33 site plan with buildings, entries, exits and parking spaces. Site plan: Madara tn 33